Monthly Archives: October 2011

Time Management for Writers: The Kaizen Approach

Have you ever set aside time for writing–maybe even blocked that time off on your calendar in pen–but then skipped it anyway?

How often do you sit down at your desk at the appointed time, intending to start writing as soon as you send a quick email–then realize you’ve spent your allotted writing time surfing the web?

You might think that you need to learn time management skills. But if you already know how to block off time on a calendar and you understand how to prioritize your to-do list, you’ve got time management skills. What you really need are some self-management skills: tricks to help you stay motivated and focused, so that you’ll actually write during your scheduled sessions.

The kaizen approach is perfect for self-management. “Kaizen” is a Japanese word that means “continuous improvement.” Kaizen is the strategy of improving a process by making small, gradual changes that support your desired outcome. You make a single change, and when that new way of doing things has become a habit, you make another change.

Because small changes only require small amounts of willpower, you’re less likely to give up than if you were to make a bigger change. For example, rather than forcing yourself to get up an hour earlier to write before work, you could start by setting your alarm clock 15 minutes earlier and you go to bed 15 minutes earlier. After a week or two, your body adjusts to the new time and you do it again, until you’ve shifted your schedule back an hour and are now used to the new wake-up time. Continue reading